What is scanix Events Attendance (Adhoc Mode)?
scanix Events Attendance System — also called Adhoc Mode — is a flexible attendance tracking solution designed for one-time or irregular gatherings such as seminars, workshops, annual sports days, cultural festivals, parent-teacher meetings, examinations, and any other event that falls outside the regular class timetable.
Unlike the regular daily attendance mode which is tied to a fixed timetable, Adhoc Mode allows any authorized teacher or event organizer to instantly create a new attendance session for any event — without any prior scheduling. Students or participants simply scan their RFID card, Barcode ID, or QR code (depending on the institute's hardware) and their attendance is recorded instantly.
The system generates a real-time attendance list for the event, showing who is present and who is absent. Admins and organizers can download the list at any time in Excel or PDF format. Optional SMS alerts can also be configured to notify parents if their ward is absent from a mandatory event like an examination or annual day.
Events Attendance (Adhoc Mode) is included as a built-in feature in all scanix plans — RFID, QR, and Barcode. No additional hardware is required. It uses the same scanners, readers, and app that your institution has already set up for daily attendance.
- No fixed schedule required — create an attendance session for any event instantly
- Compatible with RFID, Barcode, and QR setups — no extra hardware needed
- Real-time headcount and attendance list for every event
- Export attendance reports in Excel/PDF instantly after the event
How It Works
scanix Events Attendance (Adhoc Mode) takes under 60 seconds to set up — and tracks any event with the same accuracy as your daily attendance system.
Step I: Organizer Creates a New Event Session in scanix
Log into the scanix Admin panel and create a new Adhoc event in seconds — just add the event name, date, and optionally the department or batch. No timetable or prior student registration is needed for that session.
Step II: Participants Scan their Card / QR at the Venue
Students or staff scan their existing RFID Smart Card, Barcode ID Card, or QR Code (via the scanix student app) at the venue scanner. Each scan is recorded instantly against the event.
Step III: Real-Time Attendance List is Generated
The admin dashboard shows live who is present and who is absent for the event. Organizers can monitor attendance in real time from any browser or mobile device during the event.
Step IV: Download the Report Immediately After the Event
As soon as the event is over, the full attendance list is available for download in Excel or PDF format — sorted by class, batch, roll number, or any parameter as required.
What Events Can You Track?
scanix Adhoc Mode is designed for any gathering outside the regular class timetable. Here are just a few use cases:
Exams & Tests
Seminars & Workshops
Sports Days
Cultural Events
Parent-Teacher Meetings
Guest Lectures
Benefits of scanix Events Attendance (Adhoc Mode)
scanix Adhoc Mode gives you the power to track any event — big or small — with the same precision and speed as your daily attendance system.
No Schedule Required
Create an attendance session for any event on the fly — no need to set up a timetable or subject in advance. Adhoc Mode is completely independent of the regular academic schedule.
Works with All Scan Modes
Whether your institute uses RFID cards, Barcode IDs, or QR codes, Events Attendance Mode works seamlessly with all three — no additional hardware needed.
Instant Event Reports
The full attendance list is available the moment scanning begins. Download it as Excel or PDF as soon as the event ends — sorted by class, roll number, or any other parameter.
Multi-Event Management
Run multiple events simultaneously — different events in different halls or grounds — each tracked separately with their own independent attendance list in the same dashboard.
Suitable for Any Gathering
Seminars, workshops, sports days, cultural events, PTMs, examinations, guest lectures — any gathering of students or staff can be tracked accurately with Adhoc Mode.
No Extra Hardware Needed
Uses your existing scanix RFID readers, barcode scanners, or student QR app — no additional investment is required to enable Events Attendance on your existing plan.
Optional SMS Alerts for Absences
Configure the system to send SMS alerts to parents when their ward is absent from a mandatory event — adding an extra layer of accountability for critical occasions.
Quick & Easy to Use
Creating a new event session takes under 60 seconds. The clean admin interface makes it easy for even non-technical staff to manage and track events independently.
Included in All Plans
Events Attendance (Adhoc Mode) is available on all scanix plans — RFID, QR, and Barcode — at no additional cost. There is nothing extra to buy or subscribe to.
ERP/CRM Integration
Event attendance data is stored alongside regular daily attendance and available through the same REST APIs for integration with your ERP or student management software.
Part of the scanix Attendance Suite
Events Attendance (Adhoc Mode) works hand-in-hand with all scanix daily attendance solutions. Choose the right base solution for your institute.
RFID Attendance System
Smart RFID cards scanned at entry/exit gates. Ideal for schools where students don't carry phones. SMS alerts, real-time dashboard, and ERP integration included.
Learn MoreQR Attendance System
Students use the scanix Mobile App to scan a teacher-generated QR code for each lecture. Ideal for colleges. No scanner hardware needed — just smartphones.
Learn MoreBarcode Attendance System
1D barcodes printed on existing student ID cards, scanned by affordable barcode scanners at entry/exit. The most cost-effective automated attendance solution.
Learn MoreFrequently Asked Questions
- Is it easy for teachers to use scanix Attendance System?
Absolutely yes, scanix attendance system is designed in a user-friendly manner for teachers and admins. Teachers can quickly view attendance history and generate accurate reports in clicks. We also offer customised reports and train you on how to use scanix for your needs.
- Can the attendance reports be downloaded using scanix attendance system?
Teachers and admins can download detailed reports in a few clicks using scanix Attendance System. The detailed report gives insights into classroom attendance trends, the number of students below the minimum required percentage, and more.
- Can teachers make changes to the attendance once it has been recorded?
Yes, the online attendance system allows teachers to edit or update attendance as set by the system admin.
- Can we integrate scanix attendance system with other technology?
Yes, you can integrate scanix attendance system with any technology, charges apply.
- Is scanix Attendance System secure?
Yes, scanix Attendance System use advanced security measures such as encryption, secure login credentials and data backups to protect sensitive information.
- Can we access historical data for previous terms?
Yes, all information is retained as scanix is a cloud-based system. You can choose which date period you would like to view and can easily jump back to past semesters or years when viewing courses or students.
- What type of support scanix offers?
When you subscribe scanix, you will receive installation and complete training from our team of experts. For future training or any customization, charges apply.
- What type of training and support do you offer?
We have a team of experts for customer on-boarding, who are always there to help. If you have any queries, please contact us on +91 9433 94 6767, or email: info@scanix.in. Our lines are open Monday – Friday between 10am-7pm
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