One system. Any event. Every attendee accounted for.
scanix Events Attendance is a complete check-in and attendance tracking system for events of any size and type — seminars, conferences, trade shows, corporate trainings, exams, cultural festivals, paid workshops, and more.
Organizers create an event session in under 60 seconds. Attendees check in by scanning a QR code at the venue entrance using the scanix Gate App. The system records every check-in and check-out in real time, and organizers get a live dashboard with headcount, attendance lists, and downloadable reports.
Whether your event is open to everyone or invite-only, scanix handles it — with a product tier built for each scenario.
- Works for any event — campus, corporate, or public
- QR-based check-in via the scanix Gate App — no bulky hardware at the door
- Real-time dashboard with live headcount and attendance status
- Instant Excel/PDF reports the moment the event ends
How It Works
From setup to report — under 60 seconds to go live.
Create Your Event
Set name, date, venue & type in under a minute.
Share or Generate QR
On arrival, via a link, or auto-generated by our API.
Scan at the Gate
The Gate App scans QRs at the entrance — even offline.
Track & Download
Live check-ins on screen. Excel/PDF report anytime.
Choose How You Track
Every event is different. Pick the tier that fits yours.
Open Events
Aggregate insights for open-door events — no personal data collected.
- Total attendee count
- Average check-in / check-out time
- Average stay duration
- Peak arrival & departure windows
- Crowd-flow trends
- Downloadable summary report (PDF)
- Individual attendee details
Best for: open houses, education fairs, festivals, community meetups.
Invite-only Events
₹9 / attendee / event*
Full attendee detail — know exactly who showed up, when.
- Complete attendee list (name, contact, registration)
- Individual check-in & check-out timestamps
- Per-attendee stay duration
- Present/absent vs. guest list
- Live attendee-level dashboard
- Excel + PDF detailed reports
- SMS/email alerts (no-shows, VIPs)
Best for: conferences, paid workshops, exams, invite-only gatherings.
API Access
Generate an attendee QR the moment they register or pay.
- REST API to generate QR codes
- Trigger on registration or payment success
- Webhook callbacks for check-in/out
- All Invite-only Events features included
- Sandbox test environment
- Docs & integration support
Best for: ticketing platforms, ed-tech exams, custom registration flows.
*GST @ 18% additional.
scanix Gate App — Your Venue Check-In, On Any Phone
Turn any Android smartphone into an event check-in terminal. No scanners. No special hardware. Just download, log in, and scan.
The scanix Gate App is a purpose-built Android application that handles all QR scanning at your event's entrance gates. It's designed for the reality of event venues — where Wi-Fi is spotty, crowds are large, and speed matters.
Fast QR Scanning
Scans and validates an attendee QR in under 1 second. Handles back-to-back scans without lag — built for high-throughput entry gates.
Offline-First Architecture
The app downloads the event's attendee list and works entirely offline. Check-ins sync to the cloud the moment connectivity is available — no data is lost.
Multi-Gate Support
Deploy the app on multiple phones at different entry points. All devices sync to the same event dashboard for a unified, real-time headcount.
Instant Validation Feedback
Green screen + attendee name on a valid scan. Red screen on invalid, duplicate, or unregistered QR. Audio feedback for noisy venues.
Works on Any Android Phone
No proprietary hardware. Any Android phone with a camera runs the Gate App — use existing devices or inexpensive phones as gate terminals.
Sync Status Indicator
A clear on-screen indicator shows whether data is synced, pending, or offline — organizers always know the state of their data.
Built for Every Kind of Event
From a 50-person board meeting to a 50,000-attendee trade show — scanix scales to fit.
Conferences & Summits
Multi-day, multi-track, per-session attendance.
Paid Workshops & Trainings
Know exactly who attended what they paid for.
Trade Shows & Exhibitions
Open-tier footfall data. No gate friction.
Corporate Events & Offsites
Invite-only, pre-loaded lists, VIP alerts.
Entrance Exams
API-generated QR admit cards.
Campus Events
Sports days, cultural fests, PTMs, lectures.
Community & Public Events
Open-tier headcount, zero registration overhead.
Ticketed Events
Integrate scanix QR into your ticketing flow via API.
Why Organizers Choose scanix
The tools event organizers actually need — without the overhead of dedicated hardware.
No Hardware Investment
The scanix Gate App runs on any Android phone. No scanners, no turnstiles, no dedicated terminals — your team's existing phones are your check-in infrastructure.
Setup in Under 60 Seconds
Create an event, set the date, upload the list (or skip it for open events) — and you're live. Designed for non-technical event staff.
Offline-Ready Scanning
The Gate App works without internet. Check-ins are stored locally and synced automatically when the device reconnects.
Real-Time Dashboard
Watch attendees check in live. See total headcount, arrival trends, no-show counts, and per-gate throughput — all updating in real time.
Instant Reports
Download the full attendance report in Excel or PDF at any point during or after the event. No waiting, no manual compilation.
API-First for Ticketed Events
If you already handle registration and payment, the scanix API plugs into your flow — QR codes generated on the fly, one call per attendee.
Privacy-Conscious Tiers
Open events collect zero personal data — just aggregate counts and crowd-flow stats. Invite-only events collect only what the organizer provides. You control the data scope.
Scales from 50 to 50,000
Same system, same app, same dashboard — whether it's a 50-person board meeting or a 50,000-attendee trade show. Add more phones at the gate to increase throughput.
Compare Event Tiers
| Feature | Open Events | Invite-only Events | API Access |
|---|---|---|---|
| Total attendee count | ✓ | ✓ | ✓ |
| Average check-in / check-out time | ✓ | ✓ | ✓ |
| Average stay duration | ✓ | ✓ | ✓ |
| Peak arrival / departure windows | ✓ | ✓ | ✓ |
| Crowd-flow trend data | ✓ | ✓ | ✓ |
| Individual attendee details | — | ✓ | ✓ |
| Per-attendee check-in/out timestamps | — | ✓ | ✓ |
| Per-attendee stay duration | — | ✓ | ✓ |
| Present/absent against guest list | — | ✓ | ✓ |
| SMS/email alerts (no-shows, VIPs) | — | ✓ | ✓ |
| Excel + PDF detailed report | — | ✓ | ✓ |
| REST API for QR generation | — | — | ✓ |
| Webhook callbacks (check-in/out events) | — | — | ✓ |
| Sandbox / test environment | — | — | ✓ |
| scanix Gate App (offline scanning) | ✓ | ✓ | ✓ |
| Multi-gate support | ✓ | ✓ | ✓ |
| Requires attendee pre-registration | No | Yes | Via your system |
API Integration at a Glance
Three endpoints. One QR per attendee. Real-time webhooks.
- Your system registers an attendee (or processes payment).
- It calls
POST /api/v1/events/{eventId}/attendeeswith the attendee's details. - scanix returns
{ attendeeId, qrCodeUrl, qrCodeBase64 }. - Your system delivers the QR to the attendee — email, SMS, in-app, or printed ticket.
- At the venue, the scanix Gate App scans the QR and records the check-in.
- scanix fires a webhook to your system:
POST {yourWebhookUrl}with{ eventId, attendeeId, action: "check_in", timestamp }.
Core Endpoints
-
POST /events— create an event session -
POST /events/{id}/attendees— register an attendee & generate their QR -
GET /events/{id}/attendance— retrieve the live attendance list - Webhooks —
check_inandcheck_outevents pushed to your URL
Frequently Asked Questions
- How is "Open Events" different from "Invite-only Events"?
Open Events track aggregate data only — total headcount, average check-in/out times, stay duration, and crowd-flow trends. No individual attendee details are collected or stored. Invite-only Events track every attendee by name, with individual check-in/check-out timestamps, stay duration, and full exportable reports. Choose Open for open-door events where you need a headcount, and Invite-only for events where you need to know exactly who attended.
- Do attendees need to install an app?
No. Attendees only need the QR code they receive — via email, SMS, printed ticket, or on their phone screen. The scanning is done by your event staff using the scanix Gate App. Attendees just show their QR at the gate.
- What happens if the venue has no internet?
The scanix Gate App is built offline-first. It downloads the attendee list before the event and records all scans locally. When the device reconnects — whether during or after the event — it syncs everything to the cloud automatically. No data is lost.
- Can I run multiple entry gates for the same event?
Yes. Install the Gate App on as many phones as you need — one per gate. All devices sync to the same event dashboard. The organizer sees a unified headcount regardless of which gate an attendee entered through.
- How does the API generate QR codes?
Your system sends a POST request with the attendee's details to the scanix API. scanix returns a unique QR code as an image URL or base64 string. You deliver that QR to the attendee however you like — email, in-app, printed on a ticket. When it's scanned at the venue, scanix matches it to the attendee record and fires a webhook back to your system.
- Can I track check-out as well, not just check-in?
Yes. On Invite-only Events and API tiers, the Gate App supports both check-in and check-out scans. The first scan registers check-in; a subsequent scan at the same or a designated exit gate registers check-out. Both timestamps are recorded per attendee.
- Is there a limit on the number of attendees per event?
No hard limit. The system handles events from 10 people to tens of thousands. For very large events (10,000+), we recommend using multiple gate devices and contacting us for a capacity review.
- What data does scanix store for Open Events?
For Open Events, scanix stores only aggregate, anonymized data — total scan count and timestamps for calculating averages and trends. No names, phone numbers, emails, or any personally identifiable information is collected or retained.
- Can I upgrade an Open Event to Invite-only mid-event?
No. The event type is set at creation. However, you can run a separate Invite-only Event session alongside an Open one if you need both aggregate stats and individual tracking for the same gathering.
- Does it work for multi-day events?
Yes. An event session can span multiple days. The dashboard and reports show attendance data broken down by day, with per-day check-in/out tracking.
Ready to Track Your Next Event?
Get started in under a minute. No hardware required.
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